Branches, access and data
One account, multiple branches, every piece of data in its place.
Each branch has its own lots, balances and sanitary dossier. The catalog is maintained once for the chosen branches, and each person sees only the areas and branches they have been granted.
Illustrative values.
The branches agent
Caio shows who sees what. The pharmacy owner decides.
Caio sets up the branches, records the sanitary dossier for each one and explains why a menu or a branch does not appear for someone. Access is granted or revoked by the pharmacy owner.
Sets up the branches and shows which branches each person is linked to
Explains why a menu or a branch does not appear for someone
Records each branch’s sanitary dossier, without submitting anything to the health surveillance authority
Why can’t Ana see the inventory at the Moema branch?
Ana is linked to the Centro branch (her default) and the Jardins branch, with the Pharmacy and Inventory areas. For her to see Moema, the pharmacy owner needs to link her to that branch as well.
Illustrative example.
By branch
What belongs to the branch stays in the branch.
Separate inventory
Lots, stock ledger, balances, receiving records, adjustments, movements, assays and expiration alerts belong to one branch and are only visible to the people who belong to it.
No orphan records
An operation without a branch is rejected before saving.
Sanitary dossier
Each branch has a dossier with the operating license and the person responsible for SNGPC (ANVISA’s controlled-substance reporting system). That person’s document is stored encrypted, and the SNGPC credential is kept separately, outside the regular fields. The dossier stores this data and does not transmit anything to SNGPC.
Shared
The catalog, maintained once.
Master data that applies to more than one store is linked to the branches you choose. Regulatory vocabularies apply to the entire account.
Products, categories, dosage forms, capsule types, shelf lives, synonyms and capsule and packaging rules, for the chosen branches
Suppliers, for the chosen branches
Portaria 344/98 lists, dynamization methods and assay types, for the entire account
Access
Each person sees what is theirs.
Access areas
Screens are grouped into Pharmacy, Inventory and Administration. Users who have not been granted an area do not see its menu or open its screens.
Link to branches
Each user is linked to the branches where they work, with a default branch. The same user can serve more than one branch.
The same rules at every entry point
The saving rules apply equally to the screen, the import and the system’s automated routines.
Data
In the cloud, with history.
VUpharma runs on cloud servers and is used in the browser, with no server or database installed at the pharmacy.
01
Separation in the database
The data of each account and each branch is kept separate in the database itself, and a save without an account is rejected.
02
Previous version kept
Changes to factors, regulatory flags, shelf life, labels, lots and assays keep the previous version.
03
Updates with a procedure
Before each system update, we back up the database and check that backup. The update is only released with explicit approval. Service commitments are set out in the contract.