Finance and accounting
Accounts entered, bank statement reconciled and the month ready for the accountant.
Leonardo, an AI agent, enters accounts payable and receivable, reconciles the bank statement and projects each branch’s cash flow. Vitória classifies the entries and prepares the monthly management close for your accountant. Payments only go out with approval from the person accountable for finance.
Illustrative values.
The module agent
You approve the payments. Leonardo enters and reconciles.
Leonardo Prado enters accounts payable and receivable from invoices, boletos (bank payment slips) and orders. He reconciles the bank statement with the entries and points out what does not match. He also projects the cash flow of each branch and the network. No payment goes out without approval from the person accountable for finance.
Enters accounts payable and receivable from the invoices, boletos (bank payment slips) and orders the team records
Reconciles the bank statement with the entries and points out what does not match
Projects the cash flow of each branch and the network
Reconcile today’s statement for the Downtown Branch and show the next 7 days. Today’s balance is R$ 25,690.00. We have R$ 18,420.00 receivable and R$ 11,960.00 payable.
I reconciled today’s statement for the Downtown Branch. Three items do not match the entries and have been flagged for you to check. Over the next 7 days, there is R$ 18,420.00 receivable and R$ 11,960.00 payable. With today’s R$ 25,690.00, the projected balance is R$ 32,150.00. This week’s payments are awaiting your approval.
Illustrative example.
From document to payment
Three steps. The payment waits for your approval.
01
The document arrives
A supplier invoice, a boleto or a customer order. Leonardo enters the account payable or receivable, with due date, amount and branch.
Leonardo · entry
02
The statement is reconciled
Leonardo compares the bank statement with the entries. A different amount, an entry with no match or a duplicate charge is flagged for checking.
Leonardo · reconciliation
03
You approve the payments
The person accountable for finance sees the list of payments and approves each one. Without that approval, the payment does not go out.
The decision is yours
Accounting
Vitória prepares the close. Bookkeeping stays with your accountant.
Vitória Lemos classifies revenue and expenses in the pharmacy’s management chart of accounts, following the rules agreed with your accountant. At month-end, she prepares the management close, with a management income statement and an account summary for each branch, and generates the files for the accounting firm. Bookkeeping, financial statements and tax obligations remain with your accountant.
Classifies revenue and expenses in the chart of accounts your accountant defined
Prepares the monthly close with a management P&L and trial balance by branch, for the accountant to check
Generates the files for the accounting firm
Flags entries without an assigned account for your team or your accountant to classify
What stays with people
The agents enter and prepare. You decide.
01
Approving payments
Each payment waits for approval from the person accountable for finance. Leonardo builds the list and approves nothing.
02
Resolving what does not match
Leonardo points out the discrepancy between the statement and the entries. Your team checks it and decides how to correct it.
03
Bookkeeping and taxes
Bookkeeping, tax obligations and tax advice belong to your accountant. Vitória gives the accountant the close and the files.
Branches and network
Each branch with its own cash. The network in a single view.
Cash by branch
Accounts, statements and projected balance are separated by branch and are shown to the people who work in each branch’s finance team.
Network view
The branches’ cash flow is added up in a network view. In Davi’s dashboards, finance appears alongside orders, inventory and expiration dates.
Customer data
Accounts receivable include customers’ names and CPF numbers, personal data protected by the LGPD. This data is only shown to people with access to the finance area and is used for collection and reconciliation.
Questions about finance.
See a reconciled statement and a close ready for the accountant.
In the demo, you see the entries, the bank statement reconciliation, payment approval and the files for the accountant. For pharmacies that sign up for VUpharma, we handle the migration at no cost.