Counter and cash register
Counter sales, a checked register and the invoice on the spot.
Formula pickup and ready-made product sales go through the same register, in cash, card or Pix, and the invoice is issued when the sale closes. Leonardo, an AI agent, prepares each register’s closing; the cashier checks it and the manager approves any difference.
Illustrative values.
The module agent
Leonardo prepares the register. The cashier checks.
Leonardo Prado records each register’s opening, cash drops and top-ups, and prepares the closing at the end of the shift. He compares the cash the cashier counted with what the register recorded and checks card and Pix payments against the transactions. A cash difference waits for the manager’s approval.
Records each register’s opening, with the cashier, the time and the change float
Records cash drops and top-ups, with the amount and who made them
Prepares the closing and compares what the cashier counted with what the register recorded
Posts card and Pix sales to the branch’s accounts receivable
Prepare the closing for register 2 at the Downtown Branch.
The closing for register 2 is ready: 41 sales, R$ 5,443.80. Card and Pix match the transactions. In cash, with the R$ 200.00 change float, the R$ 100.00 top-up and the R$ 800.00 cash drop, the register should have R$ 646.50. The cashier’s count came to R$ 641.50. The R$ 5.00 difference awaits the manager’s approval.
Illustrative example.
Counter sales
The formula and the ready-made product in the same sale.
The cashier pulls up the order by the customer’s name or by number, and the formula and the ready-made product go into the same sale. At closing, each part gets its own invoice.
The quote the customer accepted becomes a sale, with the formula and the amount the pharmacist approved
Only formulas the pharmacist has released show up for pickup
Payment when ordering or at pickup
Ready-made products by barcode, with the lot closest to expiration and the outflow posted to the lot’s stock ledger
NFS-e for the made-to-order formula; NFC-e or NF-e for the ready-made product
Illustrative values.
Receiving
Cash, card and Pix at the same register.
Card on the integrated terminal
With the card terminal integrated into the register (TEF), the amount goes to it without retyping, and the authorization comes back to the sale. Credit, debit and installments.
Pix
The QR code is generated with the sale amount, and the sale closes when the payment is confirmed.
Cash and change
The cashier enters the amount received and the register shows the change. A sale can be paid in more than one way, such as part by Pix and part in cash.
Invoice on the spot
The invoice is issued when the sale closes, and the one for the ready-made product shows the payment method and, for card and Pix, the transaction data your state’s SEFAZ requires. If SEFAZ is down, the NFC-e is issued in contingency mode and transmitted later, within the deadline the rule sets.
Opening and closing
Each cashier with their own register, checked at the end of the shift.
01
Opening
The cashier opens the register with the change float. Leonardo records who opened it, the time and the amount.
Cashier · opens
02
Cash drops and top-ups
The cashier makes cash drops to the safe and change top-ups, and Leonardo records each one, with the amount, the time and who made it.
Cashier · handles
03
Closing
The cashier counts the cash and enters the amount. Leonardo compares it with sales, cash drops and top-ups and checks card and Pix payments against the transactions.
Leonardo · prepares
04
Difference
When the count does not match the expected amount, the difference goes to the manager, who approves it and records the reason. Only then does the register close.
Manager · approves
What stays with people
Leonardo prepares. People sell, release and approve.
01
Close the sale
The cashier checks the items and the payment and closes the sale. The invoice is issued only at that moment.
02
Release the formula
Only formulas the pharmacist has released show up for pickup. Counseling the customer at handover is the pharmacist’s role.
03
Check and approve the register
The cashier counts the cash and confirms the closing. A difference is only accepted with the manager’s approval, and the manager records the reason.
Questions about the counter and the register.
See a counter sale, from payment to invoice.
In the demo, you see a formula pickup, a card sale with the invoice on the spot and a register closing checked by the cashier. We handle your pharmacy’s migration at no cost.